Any organization that deals in vehicles for use within the business demands some form of professional fleet management, where the fleet management software comes into play to help automate tasks.
Fleet management software controls the entire life-cycle of commercial vehicles while mitigating risks, enhancing efficiency, increasing productivity, and ensuring compliance with legislation.
Related: Must-Have Tech for Modern Fleet
Issues Solved By Fleet Management Software
All these issues can be daunting and tedious to manage without the guided assistance of a fleet management software. A fleet manager is accountable for five primary areas of the fleet –
1. Vehicle acquisition
Monitoring changes to vehicle legislation, determining the suitability of vehicles, bargaining deals with vehicle manufacturers are all undertaken by the fleet manager.
Fuel consumption, tax, and fleet insurance costs, including employee expectations, are also taken into account while choosing the right fleet vehicles.
Add towards the end life of the vehicle; you can be worried about the resell value and best places to sell it off. Budget allocations also need to be ensured.
A fleet management software can provide you with insights on how to effectively counter all such problems, including guiding you about the resale price and ways to save fuel and reduce the tax burden on the vehicle.
2. Fuel Management, Driver Speeding, and Idling
One of the biggest cost-saving challenges for a fleet manager is the rising fuel costs. Fluctuations in market price and some external parameters influence prices that are beyond the fleet manager’s jurisdiction.
Often, the drivers are in the habit of overspeeding while either running late or simply being in a rush to finish the job. Some drivers keep their vehicle idle while waiting for the light to turn green or stopping for any other purposes.
A fleet management software notifies the driver when he would be crossing the speed limits, and advise him to turn off the engine while in idle. It records the entire route traversed by the driver, and hence, can provide meaningful data to the fleet manager.
You can even connect the software to a dash camera to gather data about the driving habits of the driver and know the tour progress.
An effective fleet manager needs to review all the options to see which type of fuel to prefer. Petrol dominates the market, but the margin is reducing due to the rising popularity of hybrid and electric fleet vehicles.
Fleet managers can carry out a cost-benefit analysis on fuel options to calculate the most suitable for the vehicles in their charge.
This task can be easily automated using fleet management software. It would guide you on the best type of fuel to opt for, its pros and cons, as-well-as help you shortlist the fleet vehicles that would suit your line of work.
Alongside this, the software can also provide insights about fuel management by providing the ability to track vehicles and foretell the most cost-effective routes.
3. Vehicle maintenance
Supervising the maintenance program of vehicles across the fleet can either be internally funded through their resources or outsourced, varying on the size of the cost-benefit analysis.
A fleet manager must ensure that vehicle checks are thoroughly done to comply with legislation. This includes daily walkaround checks, pre-purchase vehicle inspections, constant maintenance checks, and to get the reported defects rectified.
A fleet administration software can help you keep track of all the maintenance issues, report any faults, and display vehicle health while being on the road. This data can help you stay a notch ahead while servicing your vehicle.
4. Health and safety
It is the responsibility of the fleet manager to ensure that any accidents or mishappenings are appropriately actioned.
Instantaneous reporting procedures need to be enforced to help drivers deal with an accident by following insurance reporting procedures so that claims can be handled swiftly and efficiently.
A fleet manager is responsible for both the development as-well-as the implementation of health and safety policy, making sure that driver training records are up to date to reduce the risks of accidents in the fleet.
A fleet management software keeps track of the status of the vehicle in real-time through the fleet tracking feature and maintains records for drivers’ credentials to avoid any mishappenings in the first place.
5. Meeting compliance requirements
Compliance and fleet risk management need to be executed as-well-as appropriately documented. This ensures that thorough information is available on each vehicle for auditing purposes or in an accident.
As mentioned earlier, a fleet software is handy in keeping track of all the necessary information about the vehicle, the driver, and tracking the tour progress in real-time.
6. Controlling costs
Controlling and reducing costs is something that every firm strives to achieve. Fleet Managers must analyze the relevant information concerning their fleet and extrapolate areas for improvement.
The data to be analyzed can include statistics about taking the edge off of vehicle purchase costs, evaluating fuel consumption, and monitoring driver behavior.
A fleet management software can help keep a definitive record of all data, suggest ways to cut fuel consumption and recommend efficient ways to maintain a healthy fleet.
7. Steering Clear of information overload
Fleets generate too much data to be reviewed by the fleet manager, and only some part of it is relevant.
Not only is it time-consuming, but it also runs the risk of missing out on relevant information. Keeping track of such information costs time and money.
Fleet management software can quickly sort through the redundant information and produce reports on the specific areas that you require.
The software also provides you with solutions for analyzing the data correctly.
You must make use of a fleet administration software that can handle your fleet better and ensure a proficient mode of operation. It can also help
Many of your problems can be solved by using fleet management software as it works smartly, by providing you with all the relevant data that you might need and suggest better alternatives to apparent problems.
You must pick a decent fleet software so that you can effectively handle both management and costs, and thus let your business thrive.